Signatures need updating whenever someone joins, changes role or gets a new number. We build yours so new versions are quick to produce, and you keep the source file, so simple edits can be made in-house. New starters then match everyone from their first email.
Email signature design
Every email, signed off in your brand.
Email signature design gives every person on your team the same branded sign-off, built in HTML that holds together in Outlook, Gmail and Apple Mail.
Why it matters
Branded email signature design for teams
Your team sends more emails than any other branded thing you own, and each one ends with a signature. Left to themselves, people produce mismatched fonts, stretched logos and phone numbers written every possible way.
We design one signature, then build a version for each person, coded the way mail apps need: tables, inline styles and fallback fonts.
Mail apps
Why does a signature look different in each inbox?
Each mail app reads HTML its own way, so we design for the strictest.
| Mail app | What it does | How we handle it |
|---|---|---|
| Classic Outlook for Windows | Renders email with Word’s engine and ignores much modern CSS | Table layouts, inline styles, no background images |
| Gmail | Strips some pasted formatting and won’t show SVG | PNG images and a simple structure |
| Apple Mail | Can send embedded images as attachments | Images linked from the web |
| Dark mode | Some apps swap light backgrounds for dark | A logo that reads on either |
What you get
What the signature package includes
- A signature for each personBuilt from one approved design, with every number formatted the same way.
- Sharp imagesLogo and icons exported at twice their display size for high-resolution screens.
- Reply and plain-text versionsA shorter sign-off for long threads, and text-only copies for apps that ignore HTML.
- Install guidesSteps for each mail app your team uses, or a version your IT administrator can apply centrally.
How it works
From staff list to every inbox
Send the details
Names, roles, numbers, social links and any legal wording, usually in a spreadsheet.
Design and test
The design is checked in the main mail apps, in light and dark mode, before you approve it.
Build and install
We generate every signature, then your team installs them with our guides.
Branding & merchandise
Related services
Questions
Questions about email signatures
Question not here? Send it to us and we will answer it directly.
Ask a questionShould the logo be attached or linked?
Linked. An embedded logo often arrives as an attachment, adding a paperclip to every message. We link to images hosted online instead. Some apps block linked pictures until the reader clicks to show them, so your name and details stay as live text that reads well without the logo.
What must a UK company show in its emails?
A UK limited company has to display its registered name, company number, where it’s registered and its registered office address on business letters, and business emails are generally treated as letters. GOV.UK explains the rules for company stationery. Requirements differ in South Africa and the USA, so check locally.
Will our brand font show up in the signature?
Not reliably. Most mail apps show only fonts installed on the reader’s device, so a custom typeface falls back to something else. We choose a close, widely installed font such as Arial or Georgia, and your brand font lives on in the logo, which is an image.
How is email signature design priced?
The number of people, the number of layouts and how they are installed. A single design built for a handful of staff is quick; separate versions for several companies or offices take longer. A version your administrator applies centrally through Microsoft 365 or Google Workspace adds a little more.
Staff changing often?
Get a quote for email signature design
Send a list of the staff who need a signature, the mail apps they use and your logo. A copy of a current signature helps too. We then quote one fixed price for your email signature design, covering every person on the list.